(866) 842-7806
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ChildCare
Sage
Professional
Childcare Management Software
"The
Only Professional and Affordable Solution"
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(866) 842-7806
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CHILDCARE
Sage Version History
We developed our first childcare management software system for one of our corporate clients in 2000. In 2002, we released the first Childcare Sage which was based on the system that we developed. Over the years, we have added many new innovative features into our software that have made it the most comprehensive and functional system on the market. Our goal is for our software to help centers be more productive and profitable. All of the functionality that we add into our software is designed to meet those goals. We have also strived to keep our software affordable so that all centers can benefit from using the Childcare Sage.
The
chart below has screenshots for the various versions and also
the main features that were added for that version. Each new version
contains many small improvements that are not listed.
v17.3
(4/14/2017)
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New Menu Planning and Production functionality with new tiers, separate tier portion sizes, production container sizes, etc
Revised Employee Benefit functionality with anniversary date and simplified annual start hours
New Stand Alone Child Journal with email functionality
New Stand Alone Child TimeLog that lets staff quickly check children in and out
New Smart TimeClock Link that works stand alone and doesn't require any functionality from the ChildCare Sage
New TimeClock Online Backup
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v14.11e
(5/15/2015)
(Contact Information screen similar to v14.11) |
New Username and Password Sign In with permission levels and void functionality
New Charges and Payments Lockdown feature
New Custom FTP Backup function
New Bank Deposit and Payments Reports
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v14.11
(10/27/2014)
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New Combined Sign-In Sheets & Schedules that show which days and hours children will attend
New Bus Run Lists that separate children by schools and schedules
New Invoice/Payment Receivables Tracking that adds invoice/payment accounting functionality to the running balance system
New Enrollment Counts that show how many children are enrolled by age or class range for any date selected
New Ad-Hoc Scheduling Functionality that works perfectly for scheduling part time employees with varying schedules, and for scheduling children whose parents are on call
New TimeClock Common ID System that links children in the timeclock by either the same pickup id or by sibling
New Billing Rate Options that include minimum and threshold rounding
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v14.4
(4/25/2014)
(Contact Information screen similar to v13.6)
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New Schedule of Charges global rates for quicker account setup and more flexible global rate changes
New Chart of Schedules global schedules for quicker account setup and more flexible global schedule changes
New Center Ledger combines center expenses and bank account register into 1 easy screen plus adds multiple bank account tracking, location ledgers, and vendor check writing
New Windows Tablet Timeclock specifically designed to take advantage of 8" windows tablets
New Backup Viewer to look up deleted and changed accounts in backups |
v13.6
(7/30/2013)
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New Billing Rates including sliding weekly charges, differential schedule billing, and more
New Add/Copy Screen that automatically creates and links siblings, payees, etc
Improved Drop In Reservation Functionality including standing and drop in reservations, change/cancel reservations and charge for missed reservations
New Drop In Food/Transportation Functionality including meal and transportation lists
New Timeclock Drop In Functionality that lets parents sign their child in/out via the timeclock and select pickup times
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v12.12
(1/11/2013)
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Online Backup
Redesigned Payroll Section
Redesigned Contact Report
New Accounting Integration Reports including Bank Deposit Reconciliation and Payroll Hours Summary
New Timeclock Functionality including Auto Confirmation Message, Batch Editors, Enhanced Universal Signout screen, etc New Schedule Charts that combine class attendance with names and staffing |
v11.7
(7/5/2011)
(Contact Information screen similar to v11.4)
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Split Screens and Data
for better network performance and smaller backups
Easy Register quick account setup system to quickly enter and setup families with up to 6 siblings and agency payers
Easy Schedule quick schedule graphical entry system
Easy Rates quick rates entry system for common rate styles
Easy Charge quick charge system for common billing
New Logo/Splash Screen/Timeclock Screen
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v11.4
(4/25/2011)
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New Drop In Functions including charging taxes, room reservations, enhanced quick check in and processing, and more
New Billing Rate Styles including bill to schedule and more variations for payee billing Bank Account Register
tracks bank account balances
New Billing Rate Styles including bill to schedule and more variations for payee billing
Batch Schedule Entry table format for entering weekly schedules that change often
Expanded Range of Sign In Sheets including monthly sign in sheets and new variations on daily and weekly sign in sheets
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v10.12
(12/10/2010)
(Contact Information screen similar to v10.4)
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Batch Meal Entry
for quick recording / editing / reconciling center meal records
Enhanced Meal Reports including monthly meal counts, and new meal by letter reports
Batch Drop In Functionality
that allows quick logging, processing, and charging drop in children all from 1 screen
Simplified Menus and more automatic system setup functions
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v10.4
(5/12/2010)
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Contact
Selector
on child screen
Improved Income Forecasting Tool allows forecasting
of income for any date period by day/week/month/year
State Paid Absences billing rate style allows the
system to automatically calculate state reimbursements for
paid absences
Improved Child and Center List Reports
Complete Payroll Tax Withholding and Check Printing
that allows user tax table updating, and supports most elective
deductions including 401k, Health Insurance, etc
Child Quick Bill charges individual family accounts
directly
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v9.8
(9/22/2009)
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Class
Activities Planner
Global Rate Discounts such as sibling, employee,
membership, etc, that follow the child and apply to any
selected rates
Redesigned Drop Off Billing System allows unlimited
drop off rates and discounts for siblings at the center
at the same time
Drop Off Scheduling System allows separate ad-hoc
scheduling by time and class
Redesigned EFT Integration allows multiple eft accounts
per family and the ability to switch accounts being charged
Early/Late Payment System
Waitlist Aging Report shows open class slots for
waitlist children based on the current age
New Timeclock Link simplifies non-networked timeclocks
and allows multiple non-networked timeclock timesheets to
be combined
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v9.1
(1/29/2009)
(Contact Information screen similar to v7.2) |
Child
Journal
with daily log and event planner and tracker
Redesigned Rate System allows unlimited rates per
account each with start and end dates, charge labels, discounts,
and selectable days and hours that the rates apply
Redesigned Batch Screens make batch payments and
timesheet entry much faster
Expansion of User Fields to 12 of each type for each
contact type
Redesigned Cumulative Bill with itemized charges
Redesigned Ledger with itemized charges, expenses,
and payments
Improved System Speed for account balances, bills,
and reports (10x faster)
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v8.4
(5/14/2008)
(Contact Information screen same as v7.2) |
Vacation/sick
leave/time-off
system for children and staff
Contact Journal with daily log and center event planner
and tracker
Hour Type tracking and billing for Stay and Play,
Lunch Bunch, etc.
Searchable User Defined Fields for children and staff,
40 fields for each contact type including 10 date, 10 number,
10 checkbox and 10 text fields
Drop Off Center Coupons user selectable coupons
with $ off, % off, buy x hours, get y free, apply to selectable
siblings, etc
Extra Classes with ability to assign classes to
child accounts for selectable time periods and automatically
charge
Discount Programs that credit tuition charges back
to the account for association, scholarship, sibling discounting,
etc
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v7.8
(9/04/2007)
(Contact Information screen same as v7.2) |
ACH
and Credit Card Payment Processing through ReliaFund
Family level view shows all sibling and payee links
for a family on 1 screen
Fingerprint Scanning for Timeclock (optional) lets
staff, children, parents, and pickup persons sign in/out
using their fingerprint to increase security and accuracy
Barcode expense charging lets drop off centers scan
items into accounts, instead of manually entering them 1
at a time
Enhancements to Scheduling and Reporting include
schedule exclusion list to enter changes to a fixed schedule
instead of changing the schedule and new attendance reports
New billing styles include an additional step for
threshold billing
New account rate history builder easily rebuilds
a tuition based account regardless of rate change history
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v7.2 (02/14/2007)
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Quickbooks
Pro Integration shares
data between the Childcare Sage and Quickbooks Pro
Discount Programs itemize all child discounts into
their account for better accounting and simpler rate setup
Extra Classes automatically charge child accounts
for additional paid classes (art class, swim class, etc)
Additional Account Summary Report
for year end taxes
10 Searchable User Defined Fields
Meal Production Report calculates amount of food
to purchase based on menus and children
New Billing Style for drop-off
centers to charge different amounts based on how many siblings
are at the center at the same time
Plus much more...
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v6.7 (08/15/2006)
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New
Billing Styles
including part-time daily change and non-scheduled day daily
charge
Batch Rates to store pre-defined rates for classes/groups
and copy/change rates in batch
Batch Schedules to store pre-defined schedules for
classes/groups and change/store schedules in batch
Current and Future Scheduling to store schedules
for any date period and any class used for future scheduling
and capacity
Batch Timesheet Enhancements mark off meals consumed
when schedules are copied to the timesheets
Timeclock Batch Functions to sign in/out selectable
groups of children/staff
Timeclock Midnight Cycle to automatically sign children
out at 11:59pm and sign then back in at 12:00am for 24 hour
centers
Plus much more...
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v3.3 (11/20/2005)
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Account
Ledger
view
Payee links to share timesheets for responsible parties
on an account
Quick account balance
Expense menu to quickly add expenses to accounts
Faster account processing
More attendance reports that show attendance history
counts
Batch tuition skip and timesheet copy functionality
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v3.2 (7/18/2005)
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Sibling
Links
improved to combine balances
Improved tuition and copay balance tracking lets
you enter any amount for copay/tuition payment
New Tab Layout and increased screen size for
better improved information retrieval
Setup separate ID numbers for parents/pickup persons
to track who picked the child up
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v3.1
(2/15/2005)
(Contact Information screen same as v2.3) |
CACFP
Menu planning
Sibling Links to
let parents sign all of their children in/out at 1 time
Automatic Immunization scheduling
Batch Timesheets
Center Capacity and empty slot reports
Rate Wizard for step by step interactive set up of
rates for each child/staff member
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v3.0
(11/15/2004)
(Contact Information screen same as v2.3) |
Ability
to store immunization history
(4 shots for each immunization)
Full Audio/Video Tutorials for the entire system
Customize childcare form names and files
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v2.40
(10/01/2004)
(Contact Information screen same as v2.3) |
Tabs
added
to setup, report screens
Invoice Bill (more traditional parent bill)
Immunizations Due Report
Improvements to automatic paid marking system to
allow payment editing
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v2.35
(8/20/2004)
(Contact Information screen same as v2.3) |
Post
batch payments
Charge batch expenses for groups of children/staff
Track staff certifications
Print staff schedules
Attendance charts now include timesheet hours for
center capacity and planning
Enhancements to center expense tracking including
mileage and Time-Use % for home-based centers
Child emergency card including emergency contacts,
doctor, dentist, and tracking for illnesses and conditions
child is prone/allergies
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v2.3 (7/16/2004)
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Separate
Copay balance tracking
4 password levels (view, change contact, accounting,
system)
Detailed payments received reports
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v2.25
(5/17/2004)
(Contact Information screen same as v2.2) |
Labeled
parent photos + 4 other pickup persons with photo/address/home,work,cell,beeper
#'s
Enhancements to timeclock to allow daily comments
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v2.2 (4/12/2004)
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Threshold
billing (FT/PT based on hours attended)
Prior balance added to childcare bills
Daily Billing option added for drop-off centers
Tuition charges added to Timesheet screen
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v2.15 (2/18/2004)
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Aesthetic
changes to simplify rate setup
Addition of Immunization Dates
More relevant icons
Functionality for bi-weekly billing
Ability to open childcare forms and manuals from
within Childcare Sage without Microsoft Word
Evolutionary aesthetic changes
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v2.1
(1/10/2004)
(Contact Information screen same as v2.0) |
Improved
daily attendance charts
Center expense tracking
Ability to insert center logo into bills, paysheets
Functionality to track copays for welfare/ccis
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v2.0 (11/15/2003)
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Unlimited
sign in/outs for children/staff
2 prepaid periods per day to handle children attending
before and after school
Improved network support of form letters and images
Ability to store and display photos of 4 pickup persons
Reports to print out and add raw timesheet hours
for children/staff
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v1.65 (9/01/2003)
(Contact Information screen same as v1.61)
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USDA
Meals Program support & reports
New fields include pickup persons and bus routes
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v1.61 (7/31/2003)
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Tuition
bill printing
Bulk tuition and bill printing for all children/staff
New billing options include monthly/weekly billing,
prepaid hours, and fixed cost per period billing which can
all be setup independently of each other.
Batch cumulative bill statements
TimeClock Module to let parents/staff sign themselves
in/out (Optional)
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v1.5
(6/2003)
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PDA
Synchronization
Backup System
Tuition Billing system
improved to handle semester/annual tuition in a set number
of payments
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v1.43
(5/2003)
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Appointment
System
Email System
Form Letter/Mail Merge
System
Store Expenses (lunch,
books, etc)
Store prior rates when
rates are changed
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v1.4
(4/2003)
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Weekly/Daily/Hourly
Billing
Staff Timesheets and
Paysheets
Store Payments
Attendance Reports
Store Child Photo through
Webcam
Contact/Child/Staff Profile
Reports
Individual Billing Rates
and systems for each child
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v1.3
(12/2002)
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Contact
Information, Remarks
Childcare Center Information
Attendance Schedule
Tuition Based Billing
System
Automatically Print Child’s
Bill
Immunizations
Single
Billing Rate for system
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Childcare
Sage™
Rockville, MD USA
Have
questions? Contact us at sales@childcaresage.com
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© 2017 Childcare Sage. All rights reserved.
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